During the administrative processes of authorization and control it is usual for the Operator Instruments to undergo changes, in some cases as a requirement for approval, in other cases as an adaptation to the reality executed. Therefore at each moment of processing the content of the Instrument is usually different.
It is also possible, especially in the Planning Inventory, that a revision of the Comprehensive Plan entails the complete renewal of the current management.
To solve this situation uThings allows an Instrument to have different versions. The number of Versions noted for each Instrument is not fixed, will depend on the number of changes that Instrument has undergone during its processing and execution or the times it has been decided to completely renew an Inventory.
The Versions are always Integral, that is, they contain the whole Instrument. This implies that in the temporal succession of versions, the last one completely replaces the previous one.
Each Instrument Version contains a set of data describing it:
- Order: Identifies its position in the version sequence of the Instrument. This position is fundamental to ensure the proper functioning of the alterations that it makes on the Inventory.
- Cause: explains the type of administrative act or cause that determines the need for a new version.
- Type: sets the function of the version in the sequence of versions and their effects on the Inventory. It should be noted that a new Version that affects the Inventory, the first thing you do is to revert the changes made by the previous Version, before doing yours. There are three Version Types:
- Initial: These are tentative versions that can not be executed on the Inventory. They do not affect the consolidated statement of the Instrument. An Initial version can be promoted to Transient or Final.
- Transient: corresponds to an Intermediate Version that may have an effect on the Inventory but does not close the Version sequence. They put the consolidated status of the Instrument “In Writing” or “In Process”. A Transitional version can be promoted to Final or Degraded to Draft.
- Final: corresponds to a Version that closes the sequence of Versions. While it does not reach the status of Verified it can be degraded to Transient. They put the consolidated status of the Instrument “In Writing”, “In Process” or “Closed” once the instrument execution has been verified.
The timing of the Versions is important to ensure that the Inventory is updated consistently. Once the Final Version has been verified, the consolidated status of the Instrument is considered to be Closed. Any modification of the Inventory that must be made from that moment on must be done by means of a new Operator Instrument.
- Department: indicates the body responsible for the formulation of the administrative act.
- Sense of Resolution: indicates the meaning of the resolution of the competent body on the Version
- Resolution Date: indicates the date of the administrative act that determines the completion of the procedure.
- Editor: identifies the organization responsible for writing this Version of the Instrument.
- Documents: complementary files, of all types, attached to the Version that expand their content such as reports, budgets, attachments, environmental documents …
- State (*): controlling the status of the Version is vital to ensure the proper functioning of the Registry. It is modified by the Registry Administrator as the Version is processed.
The possible states of a Version are as follows:
- Not Ordered: The Version has been registered but its Editor has not yet been named.
- In charge: the Version has been assigned Editor but this one has not yet put it in edition.
- In Editing: the Version is now available to the Editor.
- In Validation: the Version is delivered to the Registry and in process of verification of its formal content. If the validation process finds defects, it is returned to the status of “In Writing” after a report of Disagreements to be corrected by the Editor.